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Benefits Manager Time Off Accruals Program
Calculating and tracking employees' paid time off
benefits can be a complicated and time consuming
process. That's why Unitime Systems developed Benefits
Manager, an add-on feature available in the Desktop and
Enterprise versions of the UNITIME Automated Timekeeping
System. Benefits Manager calculates employees' benefit
accruals and links directly to UNITIME to ensure
accurate tracking of used benefit hours. By automating
the entire benefits process, Benefits Manager gives
administrators more time to spend on mission critical
tasks that increase overall profitability.
Separate accrual rules can be defined for different
types of employees such as full time or part time, and
each policy can have multiple periods or time frames in
which different calculation methods are employed.
Vacation, sick leave, and other types of benefits hours
are customized based on the policies to be enforced.
Benefits Manager tracks each employee's benefit accruals
and performs calculations according to the configuration
of Benefits Manager policies. Employees can be assigned
to multiple consecutive policies over their tenure, and
balances can be rolled from one period into another.
Fully Customizable Many companies have unique benefits policies, so there
are countless ways that benefit hours are accrued.
Benefits Manager is fully customizable through a wide
range of parameters and can accommodate nearly any type
of benefits policy. Standard Benefits Manager features
include:
UNITIME pay types are associated with each Benefits
Manager policy, so different policies cover different
pay types. Benefits Manager can track an unlimited
number of benefit types, and each benefit type can have
different policies in order to accommodate different
groups of employees.
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Each Benefits Manager policy can have multiple periods
in order to apply different calculations within
different time frames. For example, employees might be
required to complete a 90 day probationary period with
strict allowances before advancing to the standard
period.
Each period can be configured with two formula grants, a
one-time accrual, carry over limits, and award after
limits. In addition, each formula grant can have its own
grant occurrence cycle.
Each policy can be configured to allow or disallow
negative balances when a user enters benefit hours in
UNITIME that exceed an employee's balance. If negative
balances are permitted, specific users can be prevented
from entering benefit hours in UNITIME that exceed an
employee's balance. For example, payroll personnel might
be allowed to enter hours that exceed an employee's
balance, while supervisors are prevented from exceeding
employees' balances.
Policies can be configured to enforce minimum limits,
maximum limits, minimum carry over limits, maximum carry
over limits, minimum taken amounts, and maximum taken
amounts.
Effective starting dates determine when Benefits Manager
is to start calculations, but each employee's starting
balances may be manually set before the start date
becomes effective. This ensures a seamless transition to
Benefits Manager from the previous method for
calculating and tracking benefits.
Each policy is configured with its own defined week
start, quarter start, and year start.
Benefits Manager Reports Benefits Manager includes four reports that deliver
policy, balance, and transaction information in easy to
read formats.
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